Resource Updates

October 14, 2021

Update: Harvard University On Campus Activity Guidance

The following sections have been updated:

  • Overview
  • Activity-Specific: Events and Gatherings: Indoors
  • Public Health: Vaccination

Please see the October 14, 2021 Update section for a detailed summary of the most recent changes. The full change log, which includes all prior revision summaries, can be found at the end of the guidance.

September 24, 2021

Update: Harvard University On Campus Activity Guidance

Harvard University On Campus Activity Guidance, the main source for relevant and up to date COVID-19 requirements and recommendations, has been converted from a document to an interactive webpage. This information can now be found on Activity & Workplace Planning.

The following sections have been updated to meet current Harvard University policies and requirements:

Activity-Specific: Performances and Rehearsals, Vendors (new section), and Visitors.

Please see the September 24, 2021 Update detailed summary of the most recent changes at the beginning of the page. The full change log, including all past revision summaries, can be found at the end of the page.

September 24, 2021

Update: Face Coverings: General Use

This document has been updated to include:

  • A recommendation to wear face coverings in crowded outdoor settings regardless of vaccination status.
  • The current stance on the voluntary use of N95 respirators and the necessary training requirements.
  • A clarification on the process for and the Harvard University departments that must be involved in limited cases in which a medical exemption for face covering use has been authorized.

September 22, 2021

Update: Service Contractor Checklist

This document has been updated to better define which Harvard University vendors and Persons of Interest (POI) are required to report vaccination status and enroll in Harvard’s testing program. Not all POIs who have been issued an HUID are classified as embedded vendors.

Risk categories and examples have been added to assist schools/units in determining if their non-embedded vendors and POIs are required to report their vaccination status and enroll in the testing program.

September 9, 2021

Update: Harvard University Guidance for On-Campus Activity

The following sections have been updated to meet current Harvard University policies and requirements:

Table 1: Activity-Specific Recommendations has been updated to include Harvard University changes to certain activities concerning indoor events and gatherings, classrooms, instruction, lecture and designated study spaces, and eating and drinking.

Table 2: Face Coverings has been updated.

See the change log at the end of the document for additional details.

September 7, 2021

Update: Positive COVID-19 Diagnosis Response

This document has been updated to reflect current guidance for cleaning and disinfecting following a positive COVID-19 case.

August 27, 2021

Update: Building/Facilities Operations, Systems, & Management: Frequently Asked Questions

Questions under the Cleaning and Disinfection and Buildings/Facilities: Ventilation sections have been updated to reflect current Harvard University guidance.

August 26, 2021

Update: Harvard University Guidance for On-Campus Activity

The following sections have been updated to meet current Harvard University policies and requirements:

Table 1: Activity-Specific Recommendations has been updated to include Harvard University changes to certain activities concerning classrooms and instruction, lecture, and designated study spaces.

Table 2: Cleaning and Disinfection and Viral Testing have been updated.

See the change log at the end of the document for additional details.

August 25, 2021

Update: Meal Delivery to Isolation Rooms

This document has been updated to remove the use of goggles or face shields as part of required PPE. Eye protection has been removed when there is no contact with isolated persons to match current COVID-19 guidance.

August 25, 2021

Update: Harvard University Guidance for On-Campus Activity

The following sections have been updated to meet current Harvard University policies and requirements:

Table 1: Activity-Specific Recommendations has been updated to include Harvard University changes to certain activities concerning indoor events and gatherings and events, performances and rehearsals, eating and drinking, and classrooms, instruction, lecture, and study spaces.

Table 2: Face Coverings has been updated to include information on the reinstated City of Boston face covering order.

See the change log at the end of the document for additional details.

August 18, 2021

Update: Harvard University Guidance for On-Campus Activity

The following sections have been updated to meet current Harvard University policies and requirements:

Table 1: Activity-Specific Recommendations has been updated to include Harvard University changes to certain activities concerning indoor events and gatherings and visitors.

Table 2: The face coverings and vaccination sections have been updated.

See the change log at the end of the document for additional details.

August 16, 2021

Update: Auxiliary Cleaning Vendor Contacts

This document has been updated. The Purpose section has been generalized to be applicable to custodial/cleaning vendors. Harvard University FMO Custodial has been added to Vendor Contacts Information.

August 11, 2021

Update: Face Coverings: General Use

This document has been updated to reflect current Harvard University policies on physical distancing and face covering usage indoors. Language concerning the rescinded Massachusetts face covering order and the FDA’s expired EUA for medical masks and respirators has been removed.

August 5, 2021

Update: COVID-19 Safety Training: Links and Resources

This document has been updated to remove expired links and outdated materials (i.e., the Massachusetts face covering and gatherings orders). Added resources include Harvard University Coronavirus Vaccinations and HUHS COVID-19 Vaccines.

August 3, 2021

Update: Harvard University Guidance for On-Campus Activity

The following sections have been updated to meet current Harvard University policies and requirements:

Table 1: Activity-Specific Recommendations has been updated to include Harvard University changes to certain activities concerning indoor events and gatherings, events, performances and rehearsals, eating and drinking, and classrooms, instruction, lecture, and study spaces. A new row for off-campus activities has been added.

Table 2: The face coverings and cleaning and disinfection sections have been updated. A new row for ventilation has been added.

See the change log at the end of the document for additional details.

August 3, 2021

Update: Enhanced Cleaning Suspected/Confirmed Illness Response: Non-Clinical Spaces

Enhanced Cleaning Suspected/Confirmed Illness Response: Non-Clinical Spaces has been updated to replace Enhanced Cleaning Suspected/Confirmed Illness Response: Offices/Academic/Common Areas.

This document now applies to all non-clinical settings, including residential spaces. The list of equipment and supplies has been updated to reflect current Harvard University guidance for disinfection and ventilation.

July 22, 2021

Update: Construction Site Guidelines: Harvard Personnel

This document has been updated to include changes to state and local guidance for contractors and Harvard University guidance for University personnel.

July 22, 2021

Update: Service Contractor Checklist

This document has been updated to clarify vaccination requirements for vendors and to remove the four hour threshold for determining COVID-19 testing eligibility.

July 21, 2021

Update: Harvard University Guidance for On-Campus Activity

The following sections have been updated to meet current Harvard University policies and requirements:

Table 1: Activity-Specific Recommendations has been updated to include Harvard University changes to certain activities concerning visitors, recreational and fitness facilities, room and space use: eating and drinking areas, and travel.

Table 2: The physical distancing section has been updated.

See the change log at the end of the document for additional details.

July 13, 2021

Update: Room and Space Use: General Guidance

This document has been updated to apply to all rooms and spaces, including those used for unmasked activity.

Prioritize rooms that optimize ventilation when designating rooms for eating and drinking. Unvaccinated persons are still required to maintain physical distancing indoors.

July 12, 2021

Update: Harvard University Guidance for On-Campus Activity

The narrative section has been updated to consolidate current Harvard University policies and requirements into the table sections.

Table 1: Activity-Specific Recommendations has been updated to include Harvard University changes to certain activities.

Table 2: Public Health Topics has been updated to include lifting of physical distancing requirements indoors as of July 15, 2021.

See the change log at the end of the document for additional details.

July 8, 2021

Update: Harvard University Guidance for On-Campus Activity

This document has been updated with revisions to multiple Table 1: Activity-Specific Recommendations Related to COVID-19 activity rows, including:

  • Indoor and Outdoor Events: Removal of occupancy limits for Harvard University-sponsored events.
  • Official Visitors: Revised threshold for short-term visitors to seven days or less and included updated travel guidance.
  • Buildings and Operations Open to the General Public and Performances and Rehearsals: Set date to lift physical distancing requirements.

June 22, 2021

Update: Harvard University Guidance for On-Campus Activity

This document has been updated to include guidance and listed controls for allowing more than one occupant in Harvard University vehicles.

Vehicle use should continue to be restricted to one person at a time unless either a three foot distance between passengers can be maintained or a Non-Conforming/New Activity Proposal has been submitted and reviewed by EH&S and HUHS.

June 21, 2021

Prioritizing/Designating Rooms for Use by Unmasked Occupants: Eating & Drinking

This document has been updated and consolidated to focus guidance on target ventilation, physical distancing, and general room requirements in spaces used for eating and drinking. Certain requirements including time limits, prohibition of talking, and signage have been removed.

June 17, 2021

Update: Harvard University Guidance for On-Campus Activity

This document has been updated with revisions to multiple activity rows within Table 1, including outdoor events, fitness facilities, travel, and official visitors, as well as significant changes to the room and space and designated eating and drinking areas rows.

June 17, 2021

Update: Service Contractor Checklist

This document has been updated to reflect June 2021 changes to state, federal, and Harvard University COVID-19 requirements.

June 4, 2021

Update: Harvard University Guidance for On-Campus Activity

This document has been updated to reflect new Harvard University, Massachusetts, and federal guidance. Information on reopening topics, including face coverings, physical distancing, indoor events, and vaccination, has been updated in the Narrative, Table 1, and Table 2 sections.

June 4, 2021

New: Conforming Activity Distance Requirements

This document provides the minimum physical distances required for certain activities listed in Table 1 of Harvard University Guidance for On-Campus Activity, including performances and rehearsals, fitness centers and club sports.

June 2, 2021

Update: Face Coverings: General Use

This document has been revised to reflect updated face covering guidance for vaccinated individuals and continued expectations for face covering use indoors.

May 14, 2021

Update: Face Coverings: General Use

This document has been updated to include two new questions concerning the use of clear masks and neck gaiters while on campus.

May 4, 2021

Update: Room Ventilation Calculator

The room ventilation calculator was developed to help building managers assess building ventilation. It has been updated to include both masked occupant room use for various activity types, as well as unmasked occupant room use in spaces designated for eating and drinking.

The masked use calculator uses the baseline ASHRAE 62.1 standard for target ventilation in addition to the other COVID-19 controls. The relevant ASHRAE 62.1 standard value for fresh (outdoor air) remains doubled, in an abundance of caution, for rooms in which persons are unmasked and are eating and drinking.

April 30, 2021

Update: Face Coverings: General Use

This document has been updated to incorporate new guidelines for removing face coverings when outdoors and able to maintain at least six feet from other people.

Face coverings must continue to be worn outside at events and when in densely populated spaces as required by State sector-specific guidance.

Even when not wearing a mask outdoors, all Harvard University community members should have an acceptable face covering on their persons at all times when on campus.

April 12, 2021

Update: Room and Space Use General Guidance: Masked Occupants

Prioritizing/Designating Rooms for Use by Masked Occupants has been replaced with Room and Space Use General Guidance: Masked Occupants.

The updated document provides general guidance for departmental administrators, building managers, and University planners as they reopen or repopulate spaces for a variety of uses. Topics include room/space occupant qualifications, occupancy and physical distancing, cleaning and disinfection, and optimizing ventilation.

Ventilation strategies closely align with updated the CDC ventilation guidance for buildings, with additional controls in spaces where ventilation flow rates or filtration is unknown or does not exist. The update utilizes the CDC’s qualitative, multiple-hurdle approach to address ventilation as part of a comprehensive COVID-19 control plan.

April 9, 2021

Update: Enhanced Cleaning: Laboratories

This document was updated to reflect the reduced risk associated with fomite transmission.

April 9, 2021

Update: Laboratory Enhanced Cleaning Protocol Template

This document was updated to reflect the reduced risk associated with fomite transmission.

March 25, 2021

Update: Enhanced Cleaning & PPE Donning/Doffing: Offices/Academic Areas

This document has been updated to reflect the most current CDC guidance for doffing PPE.

March 25, 2021

Update: Cleaning and Disinfection Timing/Procedures: Presumptive/Positive Cases

This document has been updated to remove the 24-hour site shut-down requirement in the following sectors: fitness centers/health clubs and close-contact personal services (e.g., hair salons, massage, body work therapies, etc.). Summary of procedures: Step 3 within this document provides guidance for timing to begin cleaning and disinfecting.

March 23, 2021

Update: Routine Cleaning: Offices/Academic/Residential Rooms/Common Areas

Guidance has been consolidated to focus on the requirements for the frequency of cleaning and disinfection, selection of approved disinfectants, and steps to be followed when cleaning and disinfecting spaces. Unless otherwise dictated in sector-specific guidance, building managers should increase the frequency of routine cleaning and disinfection to at least daily. Pre-cleaning shall only be required as part of surface disinfection if this is indicated on the label instructions, or if the area is visibly soiled.

March 19, 2021

Update: Enhanced Cleaning Suspected/Confirmed Illness Response: Offices/Academic/Common Areas

Guidance has been consolidated to focus on the requirements for timing the commencement of work, selection of approved disinfectants, and the steps to be followed when cleaning and disinfecting spaces following a presumptive positive or positive COVID-19 case. Guidance for timing has also been updated to include specifications for rooms/impacted areas that have existing increased ventilation or a combination of fresh plus filtered air.

March 10, 2021

Update: Prioritizing/Designating Rooms for Use by Unmasked Occupants: Eating & Drinking

This document has been updated to remove the ban on computer use and texting while within an eating and drinking space. Telephone calls and conversations are still prohibited within these spaces, and a time limit of 30 minutes remains in effect.

March 5, 2021

Update: COVID-19 Safety Training: Links and Resources

This document has been updated to replace the previous link to Harvard University reopening plans with the current Harvard University Guidance for On-Campus Activity. A broken link to the Massachusetts Gathering Order (COVID-19 Order Number 63) has also been updated.

March 2, 2021

Update: Service Contractor Checklist

This document has been updated to include information on the daily health attestation non-HUID Crimson Clear online portal.

March 1, 2021

Update: Prioritizing/Designating Rooms for Use by Unmasked Occupants: Eating & Drinking

This document has been updated to incorporate recently revised occupancy limits in eating and drinking establishments, effective March 1, 2021.

February 23, 2021

Update: Prioritizing/Designating Rooms for Use by Unmasked Occupants: Eating & Drinking

This document has been updated to include maximum occupancy specifications in areas designated for eating and drinking, in compliance with current state guidance.

February 12, 2021

Update: Cleaning & Disinfection Timing/Procedures: Presumptive/Positive Cases

This document has been updated to include specifications for commencing enhanced cleaning for rooms/impacted areas that have existing increased ventilation or a combination of fresh plus filtered air.

February 12, 2021

Update: Face Coverings: General Use

This document has been updated to include a frequently asked questions section addressing the use of N95s and similar filtering facepiece respirators (FFR), double-masking, and links to resources that can help individuals safely improve the fit and filtration of their mask/face covering.

February 11, 2021

Update: Service Call Inquiries: Residential Dwellings

This document has been updated to ensure consistency with University, Federal, and State COVID-19 guidance.

February 2, 2021

Update: Service Contractor Checklist

This update streamlines and clarifies the expectations for service contractors working on Harvard University’s campuses during the COVID-19 pandemic.

February 1, 2021

Update: Cleaning & Disinfection Guidance: Shared Workspaces/PPE/Tools/Equipment

This document has been updated to provide emphasis on the management of shared office equipment such as copiers.

January 11, 2021

Update: University Planning Information Matrix

This document has been updated to reflect the most recent information from State and local regulatory authorities.

January 8, 2021

New: Prioritizing/Designating Rooms for Use by Unmasked Occupants: Eating & Drinking

This document specifies room attributes used to prioritize spaces designated for eating and drinking, as well as occupant and operational controls designed to enhance safety in these areas.

December 18, 2020

Update: Positive COVID-19 Diagnosis Response

This document has been updated to include a link to Auxiliary Cleaning Vendor Contacts.

December 9, 2020

Update: Positive COVID-19 Diagnosis Response

This document has been updated to clarify under the communications column that supervisors and facility managers must follow any pre-existing communication plans developed by a school or unit’s communications department, human resources, or public information officer.

December 4, 2020

New: Prioritizing/Designating Rooms for Use by Masked Occupants

This document provides information that applies to choosing and designating rooms for specific purposes and for ensuring necessary occupant qualifications and behaviors while accessing the space, as well as room attributes that help to lower the risk of SARS-CoV-2 transmission.

November 17, 2020

New: Auxiliary Cleaning Vendor Contacts

A list of vendors that can perform enhanced COVID-19 cleaning.

November 16, 2020

New: Positive COVID-19 Diagnosis Response

This document provides interim guidance for supervisors responding to a positive COVID-19 diagnosis in the workplace. The flowchart includes roles, notifications, and steps to be taken in regard to cleaning and disinfection, communication to staff and building tenants and handling related absences following a positive COVID-19 diagnosis.

November 10, 2020

New: University Planning Information Matrix

This matrix provides a comprehensive look at regulatory requirements and guidance from Federal, State, and Local government and official University sources to address COVID-19 related topics (face coverings, viral testing, quarantine, etc.) to help guide University planning.

November 4, 2020

Update: Cleaning and Disinfecting Timing/Procedures: Presumptive/Positive Cases

This document has been revised to include updated requirements for the timing of cleaning and disinfection following a presumptive or positive case in the restaurant sector as well as dining services and facilities within higher education.

October 16, 2020

Update: Building/Facilities Operations, Systems, & Management Frequently Asked Questions

Answers to questions concerning cleaning and disinfection, face coverings, social distancing, and exposure risks have been updated to reflect the most up-to-date guidance and information.

October 15, 2020

Update: Face Coverings: General Use

This document has been updated to reflect new changes from the City of Cambridge emergency order and to add examples for when face coverings are not required.

October 9, 2020

Update: Service Call Inquiries: Residential Dwellings

This document has been revised to designate a broader audience, including all Harvard University facilities staff who have an approved purpose to enter a residence.

September 23, 2020

Update: Face Coverings: General Use

Updated to clarify general guidelines and to address face covering use exceptions.

September 21, 2020

Update: Building/Facilities Operations, Systems, & Management Frequently Asked Questions (FAQs)

Updated questions concerning COVID-19 risk and transmission and added new questions on drinking water fountains, fans, and elevators.

September 21, 2020

New: Cleaning & Disinfection Timing/Procedures: Presumptive/Positive Cases

Summary of Massachusetts sector-specific site shutdown requirements and/or area closures as they may relate to non-clinical operations, as well as required cleaning and disinfection timing guidance following a presumptive or positive COVID-19 case.

September 18, 2020

Update: Service Call Inquiries: Residential Dwellings

Additional information and procedures have been added to ensure that both workers and dwelling residents comply with face coverings and social distancing for the duration of the work.

September 16, 2020

New: Athletics Facilities Planning

Returning to the workplace planning information for athletic facilities.

September 16, 2020

New: Common and Gathering Spaces Planning

Returning to the workplace planning information for common and gathering spaces.

September 8, 2020

New: Safety Training: Links and Resources

This document has been updated to include additional resources such as the Harvard Coronavirus website, EH&S COVID-19 resources, testing information, and Crimson Clear.

September 3, 2020

New: Emergency Evacuation Preparation & Cooking Fire Safety

This document provides modified evacuation procedures for COVID-19 as well as cooking fire safety tips to reduce potential fire alarms.

August 25, 2020

New: Meal Delivery to Isolation Rooms

This Environmental Control Procedure describes procedures and personal protective equipment (PPE) used by FMO custodians to deliver meals to occupants in isolation buildings.

August 20, 2020

Update: Enhanced Cleaning Suspected/Confirmed Illness: Offices/Academic/Common Areas

This Environmental Control Procedure has been updated to reflect new Massachusetts requirements for wait times to clean specific room and location types, and specifies that custodians should communicate with food service operators about which food-contact surfaces to be cleaned.

August 14, 2020

New: Enhanced Cleaning: Laboratories

This document describes cleaning procedures in laboratories and procedures to follow when laboratory personnel conducting work on-site test positive for SARS-CoV-2, the virus that causes COVID-19. This protocol is limited to locations where lab personnel work, eat, and use the restroom.

August 13, 2020

Update: Lab Enhanced Cleaning Protocol Template

Added reference link to state guidelines

August 11, 2020

Update: Remote Guidance: Teaching Labs

Inclusion of Export Control guidance for kits that will be shipped internationally

August 10, 2020

New: Workflow/Task Evaluation Tool

This tool assists managers and supervisors to identify, evaluate, and adjust their group’s workflow and tasks to be COVID safe.

August 6, 2020

New: Lab Enhanced Cleaning Protocol Template

Template for labs to document their cleaning and disinfection protocols

August 5, 2020

Update: Remote Guidance: Teaching Labs

Clarifications and amendments have been made to the Electrical Safety Tier 1 and Tier 2 sections

August 4, 2020

Update: Transportation, Parking, and Mail Facilities Planning

Returning to the Workplace Planning document updated to clarify vehicle occupancy limits

July 16, 2020

New: Patient Sample Transport: DOT Materials of Trade Exceptions

Requirements for transporting COVID-19 patient samples for testing

July 14, 2020

New: Alcohol-Based Hand Sanitizer: Storage Requirements/Safe Use

This document provides guidance for the safe storage and use of flammable hand sanitizer within Massachusetts

July 13, 2020

New: Glove Use Determination

This document provides guidance for managers and supervisors to help determine when glove use is warranted during operations and specific work tasks

July 10, 2020

Update: Construction Guidelines: Following Local and State Guidance

The City of Cambridge and the City of Boston guidance references have been updated

July 9, 2020

New: Service Contractor Management FAQs

This guidance is being provided to the Harvard community to help answer Frequently Asked Questions (FAQs) related to service contractors that are working onsite

July 7, 2020

Update: Service Contractors/Vendors Guidance & Checklist

This document is updated with Crimson Clear and viral testing expectations and now includes a checklist of Harvard’s expectations for use by service contractors/vendors